Once your photos are ready for delivery, they appear in the Shared stage of the workflow or in the Shared section of the project page. From here, you can manage how galleries are shared with guests. Evoto Instant provides two types of sharing links—Global Links and Personal Links—each serving different purposes. Available sharing options may vary depending on the selected project mode, ensuring a unified and relevant setup experience.

Mode 1: Classic Mode (Best suited for event scenarios)

• Default Settings: Global Gallery: ON; Find Me: OFF

In Classic Mode, sharing settings default to Global Gallery. You can choose how visitors access the global gallery, either with or without an access code (Public Access). When guests enter the gallery, they can browse all photos in the event.

The Find Me feature is available in Classic Mode and can be turned on to help guests quickly locate their own photos within the gallery. (Note: The ‘Find Me’ feature must be enabled individually for each project in order for viewers to access and use it)

• Viewing Individual Photos Only: Global Gallery: OFF; Individual Gallery: ON.

If you want guests to view only their own photos, turn Global Gallery OFF. When Global Gallery is turned OFF, the system switches to Individual Gallery and defaults to Public Mode. It can also be changed to Access Code mode, allowing participants to access their individual galleries using a code. 

• How Guests Access Individual Galleries
  There are two ways for guests to access their individual galleries:
  • Interact Feature
    Use the Interact (Face Recognition) feature to generate an individual gallery link and send it directly to the corresponding guest.
  • Find Me Feature
    Guests can upload or take a reference photo themselves. The system will match their face and grant access to a gallery containing only their photos, without exposing other participants’ images.

Mode 2: Participant Mode (Roster-Based)

• Individual gallery links are automatically generated for each participant.
• The system defaults to Access Code mode, but can also be switched to Public Access as needed.

The “Find Me” Feature

The Find Me feature helps guests quickly locate their photos within a gallery. By uploading or taking a quick reference photo, the system searches the gallery and instantly returns matching results. This saves time for guests who don’t want to scroll through hundreds of images.

• Find Me in Global Gallery
  When Find Me is enabled under Global Gallery, visitors can locate their own photos while still being able to view all photos in the gallery.

• Find Me in Individual Gallery
  When Find Me is enabled under Individual Gallery, guests receive a personal link that shows only the photos they appear in. They cannot view other participants’ photos.

Note: The ‘Find Me’ feature must be enabled individually for each project in order for viewers to access and use it.

Refreshing New Photos (Guest Perspective)

To avoid interrupting the guest experience, new photos are added seamlessly to galleries. A red “New” tag appears on the refresh button whenever new content is available. Guests can:

• Tap the refresh button, or
  
  
• Pull down to refresh the gallery view.
  

Sorting and Viewing Options (Guest Perspective)

Guests can browse galleries with flexible controls:

• Sorting – Photos are sorted by capture time. You can switch between ascending and descending order. By default, the newest photos appear at the top.
  
• View Modes – Galleries open in a waterfall flow by default, but guests can switch to a grid (3×3) view if they prefer.
  

Gallery Sharing (Guest Perspective)

When guests access their gallery, they are able to share their gallery directly to specific social apps, including Facebook, Twitter, and WhatsApp. This feature allows participants to quickly and easily share their photos with friends and family, without needing to download or manually upload images.

Evoto Instant gives you the flexibility to share photos openly with all guests or securely with individuals. Whether using Global Links for event-wide access or Personal Links for private delivery, your guests can enjoy a seamless viewing experience.