For high-volume school and sports photography, efficiency is everything. Evoto Instant’s School Mode allows you to automate photo sorting, apply AI retouching instantly, and set up a monetization system before you even take the first shot.

Follow this step-by-step guide to master the end-to-end workflow.

Phase 1: Preparation (Web Portal)

All setup should be done on the web portal before the shoot to ensure a smooth on-site experience.

Step 1: Create Project & Import Roster

1. Create Project: Log in to the Evoto Web Portal, click Create Project, and select School Mode.

2. Basic Info: Navigate to the Basic Info tab to configure gallery access settings.

3. Import Data: Under the Participant tab, upload your student roster using a .csv or .xlsx file.

4. Generate QR Codes: Once uploaded, the system generates unique codes for each student. Download and print these QR cards—they are your key to automated sorting during the shoot.

Step 2: Configure Workflow & Store

Now, define how your photos will look and how you will sell them.

• AI Editing: Select your retouching presets now. These will automatically apply to every photo as it enters the system.

• Gallery Branding: Upload your logo and banner to ensure the gallery matches the school’s or your studio’s brand.

• Watermark: Upload a PNG for your brand watermark on every photo.

• Monetization Setup:
  Navigate to the Store tab to turn your gallery into a sales machine.

  1. Connect Stripe: Link your Stripe account to receive payouts.

  2. Set Pricing Model: Choose the strategy that fits your business:

     • Pay Per Photo: Set a fixed price for single downloads.

     • Free + Paid: Offer the first few photos for free (e.g., 1 free yearbook shot), then charge for the rest.

     • Full Gallery Access: Charge a one-time fee to unlock all photos for a student.

  3. Protective Overlays: Enable a protective watermark to protect your images before purchase.

Phase 2: The Shoot (On-Site & Mobile App)

On the day of the event, your focus is purely on capturing the best shots.

Step 3: Connect & Capture

1. Connect Camera:
   Open the Evoto Instant App on your mobile device. Connect your camera via USB Cable (recommended for speed) or FTP (wireless).

2. AI Culling (Optional):
   You can toggle AI Culling on if you want the system to automatically filter out blinking eyes or blurry shots in real-time.

3. Shooting Modes:
   Choose how you want to organize photos into student folders:

   • Option A: QR Code Mode (Recommended):
     Photograph the student with QR card first, then take their portraits. The app detects the code and automatically routes subsequent photos to that student’s folder.

   • Option B: Manual Grouping:
     If a student forgets their card, enter Manual Mode in the app. Simply tap the student’s name on the roster list, shoot, and tap “Next” when finished.

Note: As you shoot, photos are automatically synced to the cloud, retouched by AI, and watermarked according to your Phase 1 settings.

Phase 3: Photo Delivery (Web Portal)

After the shoot, return to the Web Portal to finalize and deliver.

Step 4: Review & Batch Delivery

1. Final Check:
   In Content Management tab, review the Ungrouped folder. If any QR codes were missed, select and move those photos to the correct student folders manually.

2. Batch Emailing:
   In Participant tab, select all participants in the list and click Share button.
   

   • The system sends a personalized email to each parent containing their unique gallery link.

   • Privacy: Parents must enter their specific Access Code (if enabled) to view photos.

Step 5: Client Purchase Experience

Once parents receive the email with unique link and access code (if enabled):

1. Preview: They view watermarked, AI-retouched previews of their child.

2. Purchase: They select photos based on the pricing model you set in Step 2.

3. Download: Upon payment, the watermark is removed, and high-resolution files are available for immediate download.